Job Description

Primary Job Duties:

· Contribute to the Via HCC strategic direction and mission for a small consulting firm

· Oversee onboarding and employee separation processes

· Prepare and send out all client invoices for Via’s consulting services, including tracking and billing for travel and project expenses

· Manage accounts payable and accounts receivable, following up with outstanding clients and paying company bills/expenses, after having them approved

· Reconcile business credit card, requesting receipts for all charges by Via employees who carry a company card

· Run bi-weekly payroll and perform/manage all other payroll functions and filings for state and federal requirements, including for Via employees in other U.S. states of residence

· Develop annual budget and track progress against it monthly

· Prepare basic monthly financial reports for principal and CEO

· Maintain cash flow report and prepare regular financial projections

· Develop and monitor operational projections (staffing, etc.)

· Establish, document and maintain organizational/human resources policies and agreements, including an annual review with external HR consultant to ensure compliance with state and federal laws and regulations.

· Maintain a capital assets inventory and plan for assets needing replacement or updating

· Maintain financial records for the organization (e.g. invoicing, reconciliations, etc.)

· Serve as liaison to Via’s “back office” vendors, including:

o IT “help desk” consulting firm,

o website maintenance,

o benefits,

o liability and professional insurance,

o payroll processing vendors

o tax advisor/accountant

· Negotiate contracts with vendors, oversee purchases as needed

· Establish and maintain company personnel files

· In consultation with IT vendor, manage and oversee any needed technology policies, procedures, and purchases as well as new software licenses

Job Requirements:

· Bachelor’s or master’s degree in accounting or related field

· 5-7 years of experience working in accounting or a financial related field

· Detail oriented

· Strong analytical skills

· Knowledgeable in information technology management

· Knowledgeable in human resources management

· Professional and highly self-motivated

· Able to uphold strict confidentiality

· Ability to track and adhere to strict deadlines

· Strong ability to work on multiple projects simultaneously

· Proficient in Office 365 suite of programs (Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint)

· Strong customer service skills

· Proficient in QuickBooks and related Intuit software

Compensation, Benefits, Commitment:

Up to 20 hours a week

Hourly wage commensurate with experience

Medical, Dental, Vision, Life, Monthly Phone Allowance, 401(k) with average 20 hours/week

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