Job Description
Job Title : Purchasing Administrative Assistant
Hire Type: 6-Month Contract with Potential for Extension or Direct Hire
Location: Rancho Dominguez, CA 90220
Pay Rate: $22-$25 per hour
Schedule: Monday – Friday, 7:30 AM – 3:30 PM (overtime as needed)
Benefits : Medical, Dental, Vision, PTO, Holiday Pay, and 401k.
Position Overview: We are seeking a detail-oriented Purchasing Administrative Assistant to provide essential administrative and procurement support. This role involves handling customer purchase orders, invoice processing, and maintaining compliance with contractual agreements. Strong financial acumen and organizational skills are key to success in this position.
Key Responsibilities:
Provide administrative support, including document preparation, data entry, and correspondence.
Process and track customer purchase orders, ensuring accuracy and compliance with contracts.
Manage invoice processing, verifying data for financial accuracy.
Maintain and update records in ERP systems, with SAP experience highly preferred.
Assist in procurement activities and vendor coordination.
Organize and schedule meetings, prepare agendas, and manage travel arrangements as needed.
Generate reports using pre-defined tools and methods to support departmental objectives.
Ensure compliance with company policies, regulatory standards, and data protection guidelines.
Support process improvements to enhance efficiency in administrative and procurement functions.
Perform other related tasks as assigned.
Qualifications:
High school diploma or GED required.
3-5 years of relevant administrative experience, preferably in purchasing or procurement.
2-4 years of experience processing invoices and customer purchase orders.
Strong organizational skills with the ability to prioritize and manage multiple tasks.
Excellent communication skills, both verbal and written.
Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with ERP systems (SAP highly preferred).
Customer service-oriented mindset with a keen attention to detail.
Qualified applicants will be considered regardless of race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.
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