Job Description

Responsibilities:

• Completing administrative work to include; Formatting and typing of various documentation such as resumes, candidate profiles, longlist reports, shortlist reports, client presentations, job specifications, and spreadsheets; Updating and creating new records on our internal recruitment database, Invenias, and ensuring coding is kept up to date; Scheduling video interviews and meetings
• Conduct thorough research to identify and qualify potential leads through various online ensuring a high-quality pipeline for future outreach by the sales team
• Assisting the LA office operations to include office administration, stationary, groceries, and assisting the wider US business with general ad hoc administrative duties
• Point of contact for our IT providers to ensure smooth running of technology operations
• Co-ordination of quarterly and annual review process
• Internal communications regarding birthday and work anniversary announcements
• Ad-hoc sourcing and research for internal recruitment efforts and select external client projects
• Assist the US Board with ad-hoc projects as required
• Assist the wider US business with general ad hoc administrative duties
• Co-ordination of the group Zoom account and co-ordination of its associated calendar to ensure efficient scheduling of interviews and client meetings taking place over video
• Producing and analyzing internal reports

Required Skills:

• Excellent administrative/organizational skills
• Computer literate (Microsoft Office Programmes) and able to quickly learn new platforms critical to the successful operation of the business (LinkedIn, Invenias etc)
• Ability to prioritize, work to tight deadlines and multitask within a fast-paced environment
• Maintains a positive working attitude / ethic
• Demonstrates alignment with the Group’s values
• Excellent timekeeping
• Can demonstrate drive, determination, and an ability to overcome challenges
• Works effectively as part of a team and under your own initiative, prepared to go the extra mile
• Adaptable and can take on many tasks

Working Conditions:

• The ability to learn and comprehend basic instructions; understand the meanings of words and respond effectively; and perform basic arithmetic accurately and quickly
• Vision must be sufficient to read data reports, manuals, and computer screens
• Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person
• Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions
• Position involves sitting most of the time but may involve walking or standing for brief periods of time
• Must be able to travel as position required
• May be required to lift 25-50 lbs

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